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Manage from Rooms

The Poly Lens Rooms feature allows you to locate and manage your devices by Room.

Manage Rooms

The Manage Rooms page displays a summary of all the Rooms associated with your Account. This page is accessed by selecting Manage > Rooms.

For detailed information on managing the following list, see List Management.

OptionDescription
RoomThe Rooms associated with this Account. Note: Each Room name is a link to the Overview page for this Room.
SiteThe Site associated with this Room.
DevicesThe number of devices associated with this Room.
% OnlineThe percentage the devices on line in this Room.
CapacityThe Capicity set for the maximum number of people in this Room.
SizeThe Size of the Room. Note: This field is set in Room > Settings. Room sizes are None, Focus, Huddle, Small, Medium, and Large.
TypeThe Type of Room, User Created, or Microsoft Teams Room (MTR).

Add a Room

Note: For a PC-based Room, a new Room is auto-generated when you onboard a Mini-PC through the Room App into Poly Lens. See Onboarding a PC-based Room for details.

To add a Room to an Account that is not a PC-based Room.

  1. Select the Account to add a Room to.
    • Select the account selector from the Poly Lens menu bar. Note: The current opened account will be displayed.
    • Click the down arrow to display the list of Accounts that you have access to, or you can enter an Account name in the search field.
    • Select an Account from the list.
  2. Select Manage > Rooms.
  3. Click Add New.
  4. Enter the Room Name and Site Name.
  5. Click Add Room
  6. The new Room is added to the list.

Remove a Room

To remove a Room from an Account.
Note: When a Room is removed from an Account the devices associated with the Room will now be labeled with a - (dash).

Prior to removing a PC-based Room, reset your onboarding status in the Lens Room App.

Reset your PC-based Room Onboarding Status

  1. Log into the administrator account of the Mini-PC in a PC-based conference room.
  2. Open the Poly Lens Room App.
  3. On the Success screen select Reset Onboarding Status.
  4. Follow the prompts to reset the onboarding status.

Remove a Room from an Account

To remove a Room from an Account.
Note: When a Room is removed from an Account the devices associated with the Room will now a device without a Room and labeled with a - (dash).

  1. Select the Account that you want to remove a Room from.
    • Select the account selector from the Poly Lens menu bar. Note: The current opened account will be displayed.
    • Click the down arrow to display the list of Accounts that you have access to, or you can enter an Account name in the search field.
    • Select an Account from the list.
  2. Select Manage > Rooms.
  3. Select the Room(s) to remove from the Account.
  4. Click Remove Room.
  5. Click Remove to confirm.
  6. The selected Room(s) have been removed from the Rooms list.

Open a Room

This displays all the Rooms that have been defined for your Account.

  1. Select Manage > Rooms.
  2. Select a Room from the list.
  3. The Room Overview page will display.

Overview

The Room Overview page allows you to view the Room's device information.
For detailed information on managing the following list, see List Management.

OptionDescription
Date AddedThe date the device was connected to the Room.
Date Last SeenThe date the device was last detected.
Device NameDisplays all the devices associated with the Room.
Note: Each Device name is a link to the Details page for the device.
Last Provisioning SyncThe date of the last update from the provisioning server. Note: - (dash) indicates that the device is not provisioned.
Private IPA private IP address is assigned to a device within a closed network.
MAC AddressThe device MAC address.
SiteThe Site associated with the Room.
Device ModelThe model of the device.
Software VersionThe software version of the device.

Settings

The Settings tab allows you to set the General information for the Room.

FieldDescription
Room NameEnter a unique name for the Room.
SiteSelect a Site from the dropdown list.
Floor NameEnter a unique name for the floor. Note: This is an optional field.
CapacityEnter an occupancy capacity for this Room. This information will feed into the Room Utilization Analysis chart (see section below) and will display as a dotted line to indicate if the number of individuals in the Room is under or over Capacity. Note: This is an optional field.

Manage Devices from a Room

You can easily access and manage your devices directly from a specific Room.

  1. Select Manage > Rooms.
  2. Select a Room from the list.
  3. Select the Overview side tab.
  4. Select a Room from the list.
  5. The Device Details page opens for the device.

Enable Office 365 Calendar on a Room

See Office 365 Integration.

Analysis

Room Analysis is a Poly Lens Premium Premium Star icon feature enabled by Poly+ Enterprise. To learn more about this service, see Poly+ Enterprise.

The Analysis side bar tab currently opens the Analysis insight feature available on all devices. This feature allows you to configure charts to perform an analysis specifically on this device. See Analysis for detailed information on this feature.
Note: From Room Analysis, uncover Meeting Behavior Insights when Office 365 Calendar or One Touch Dial (OTD) are integrated and enabled.