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Office 365 Calendar Details

The Rooms Details page evolves when the Calendar feature is integrated into the Room. The following are the new details on the Room Overview page.

Room Status

The Room Status tile will have the following information for the Room after the Calendar is Set Up and Selected.

Set Up/Select Calendar Status

The following are the two set up displays for the Calendar. The Set Up begins the Calendar integration, the Select Calendar, connects this Room to a specific Calendar.

Lens Set Up and Select Calendar links

After Set Up/Selecting Calendar

If the setup is successful, the Calendar will display Integrated.

Lens Manage Rooms page with Calendar


BusyThis room is currently busy and not available.
OfflineThis room is currently offline and not accessible.
OnlineThis room is currently available and ready for use.
UnknownThis room status is currently unknown.


IdleThe room is currently not in use.
In a CallA device in this room is currently being used in an active call


FailedThe integration attempt was unsuccessful and needs troubleshooting and reconfiguration.
See Office 365 Calendar Troubleshooting - Error States.
IntegratedSuccessfully connected and functional
Not AssignedA calendar has not been assigned to this room
Select CalendarLink a calendar to this room for enriched calendar-based experiences
Set UpComplete Office 365 Calendar Integration
SyncingCurrently updating and synchronizing with the calendaring service

Monitor Calendar Integration

The Manage Rooms list will display a new status on all the Rooms set up with the Calendar feature.

Lens Rooms list with Calendar

The Calendar View Provides

  • Show Room Calendar: Today's Calendar and 7-Day Calendar, including Yesterday
  • New Events added to Room Calendar will be updated once every 60 minutes at the top of the hour.
    Note: Please allow up to 5 minutes for the new events to reflect in the Today's Calendar and 7-Day Calendar Views
  • Timezone ID is determined by the Poly Devices in the Lens Room: Dropdown values are Room Time (EDT) default setting, Local Time (EDT), and Universal Time (UTC).
  • Displays the following data for each Meeting:
    • Start and end time
    • Organizer's name
    • Number of invites
    • Cycle symbol for Meeting Series, for example Reccuring Meetings
    • Current Time displayed with Timestamp and Grey line across 7-Day Calendar View
    • Display meeting providers name and/logo
      • Logos are present for Microsoft Teams, Zoom, and Poly Meetings in Calendar View
      • All other Providers will display in plain text

Today's Calendar

The Today's Calendar tile displays the Calendar associated with this Room. Displaying room availability to admin through Poly Lens Portal for Today, 7-day, and Yesterday.

Today's Calendar Today's Calendar displayed on Rooms Details page

7-Day Calendar 7-Day Calendar displayed on Rooms Details page

To Connect to a Calendar

  1. Select Manage > Rooms.
  2. Select Settings from the side tab.
  3. From the Calendar field, select a Calendar from the dropdown list.
  4. Select Apply to save the Calendar setting into the Room.

Set the Room Time Zone

The selected Time Zone only affects reporting and monitoring in the Poly Lens cloud. This setting does not adjust any Device settings.

Select and set Time Zone from Room Overview > Settings > Time Zone.


Set Up Site Time Zone to automatically configure the Time Zone for all your Rooms in a Site which will then reflect to Site Time.

Once set, select Apply. Poly Lens will update the Room details.